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Synchronizing Concord Deadlines with External Calendars

Never miss a contract deadline again by syncing your Concord deadlines directly to your preferred calendar application. This feature allows you to view and manage your contract deadlines in Google Calendar, Outlook, or Apple Calendar (iCal) alongside your other appointments and reminders.

Accessing Calendar Integration

  1. Navigate to the Deadlines section in Concord by clicking on the calendar icon in the left navigation panel, after creating a new Deadline view by clicking on the "+" button.
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  2. Apply any desired filters to customize which deadlines you want to sync to your external calendar.
  3. Click the Link icon (🔗) in the top-right corner of the Deadlines view. (Suggest screenshot of the Link icon location in the Deadlines view)
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  4. A modal window will appear with instructions for connecting to your preferred calendar application.

Setting Up Calendar Integration

For Google Calendar: Add a new calendar - Google Calendar


For Outlook Calendar: Add a new calendar - Outlook


For Apple Calendar (iCal): Add a new calendar - iCal


Understanding Calendar Events (Example with Google Calendar)

Once set up, your Concord deadlines will appear in your external calendar with the following format:

  • Event Title: [Parties name] - [Contract title]
    • If no third party is defined, only the agreement title will be displayed.
  • Event Type: All events appear as "All-day" events.
  • Event Description: Each event includes:
    • A direct link to the contract in Concord
    • The contract description from the summary panel
    • The type of deadline (e.g., Renewal Date, Expiration Date, Term Ending)

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Keeping Calendars in Sync

  • Your external calendar will automatically sync with any changes made in Concord:
    • New deadlines added in Concord will appear in your calendar
    • Updated deadline information will be reflected in existing calendar events
    • Removed deadlines will be deleted from your calendar
  • The calendar view is automatically saved before generating the calendar link, ensuring that your external calendar always reflects your current filtered view

Why does this matter?

Integrating your Concord deadlines with your external calendar helps you:

  • Stay on top of important contract milestones without constantly checking Concord
  • See contract deadlines alongside your other appointments and commitments
  • Receive calendar notifications for upcoming deadlines based on your calendar settings
  • Share relevant deadline information with team members by sharing the calendar
  • Access contract details and links directly from your calendar events

FAQs

Q: Will changes I make to the calendar events in my external calendar affect the deadlines in Concord?
A: No. Any modifications you make to the events in your external calendar won't affect the actual deadlines stored in Concord.

Q: What happens if I update my deadline filters after setting up calendar integration?
A: You'll need to generate a new calendar link each time you want to sync a different filtered view. Each calendar link represents the specific view configuration at the time it was created.

Q: Can I have multiple Concord calendar views in my external calendar?
A: Yes. You can create multiple calendar subscriptions by generating different links for different filtered views in Concord and adding each as a separate calendar.

Q: How frequently does my external calendar sync with Concord?
A: External calendars typically check for updates at regular intervals determined by your calendar application settings. Most calendar applications update subscribed calendars approximately every 24 hours by default, but you may be able to adjust this in your calendar settings.