Using the Workflow Automation feature in Concord, you can streamline vendor onboarding, provide oversight to the procurement team, and organize vendor documents.
Workflow Setup
1. Name: New Tech Vendor Onboarding
2. Description: “For new tech vendors, notify procurement, track involved teams, and set billing cycle.”
3. Set Trigger (When Section):
- Third Party: Set the trigger to Third Party.
- Condition: Is one of.
- Value: Select Tech Vendor from the party library.
4. Define Actions (Then Section):
- Invite Procurement Head: Add the Head of Procurement as a Viewer to keep them informed.
- Move Document: Move the document to the Vendor folder.
- Add Custom Property to track the Team working with the vendor: Include an Involved Team multi-select property, left blank to allow team designation at the document level.
- Add a Custom Property to track the Billing Cycle: Add a Billing Cycle property and set it to Annual, in line with company policy for tech vendor contracts.
Summary
This workflow automates procurement notification, organizes documents, and ensures compliance with billing requirements. Categorizing tech vendor contracts helps streamline onboarding and keeps procurement updated on new partnerships.